Rice university travel program

Please refer to the Cost Principles regarding international travel for more information. Other allowable expenses Lodging: Lodging can be charged to a program if an overnight stay is necessary to complete the purpose of the trip and it directly supports the program being charged; Rice University considers the traveler to be in travel status when both of these conditions are met.

The University will reimburse for a reasonable single occupancy, standard business room rate. Meals: Meals for the traveler can be charged to a program only while in travel status or for a day trip lasting longer than twelve hours, and must follow the per diem standards outlined in the Rice University Travel Policy. Travel Visas: If the destination country for the travel requires a visa to enter the country and the travel is required to fulfill program objectives, the cost of that visa is allowable for essential program personnel and should be included in the proposed budget.

See Visa Policy. Unallowable travel-related expenses The Uniform Guidance identifies specific instances when travel expenses are unallowable. Business-Class or First-Class Airfare: This is unallowable except for travelers whose medical needs require these accommodations.

In certain cases, sponsor pre-approval may be required. Travel Costs for Dependents: These are unallowable unless the travel is for six months or more and has sponsor prior approval. Temporary Dependent Care: Federal standards allow these costs only when provided for all qualified employees of the university. These costs are allowable if the costs are a direct result of travel under a sponsored award.

Sponsor pre-approval is required. Additionally, Rice University also disallows the following charges to sponsored programs in like circumstances: Passport Fees: Passports are active for 10 years and their use benefits multiple activities, including business and personal, as well as unknown future activities. Therefore, it would be problematic justifying this expense or allocating it with a high degree of reliability.

Fees to Expedite Visa Processing: Fees to fast-track visa processing are not allowed. Process At proposal Travel should be identified in the proposal budget justification and justified as to why it is necessary and allocable to the performance of the award.

After an award is funded In the event that unbudgeted travel is required after an award is funded and sponsor prior approval is needed, communicate with SPARC to contact the sponsor. Many trips are led by distinguished Rice faculty members, who offer their own perspectives. With exclusive gatherings, programs and receptions planned for each trip, travelers enjoy the fellowship of Rice enthusiasts, establish new friendships among peers and have the opportunity to engage with talented Rice faculty and guest speakers who help guide the journey.

Enjoy the perks of group travel that are unavailable to independent travelers: from exclusive visits to world-renowned landmarks and private tours of museums and cultural sites, to all-inclusive trips, to some of the world's most luxurious destinations.

From securing the finest of accommodations to planning exclusive events and destinations throughout each tour, our partners provide a superior travel experience time and again. This commitment to excellence ensures our Traveling Owls have the journey of a lifetime. Make sure to download your updated I record anytime you re-enter the U.

Please note that travel signatures are only valid for 6 months while on OPT. Option 1 Electronic request by email You may email oiss rice. Visa Renewal If your visa stamp has expired and you are traveling outside the U.

You may also request a Letter of Support for your visa renewal application from OISS: If you need a travel signature, you may request for the visa renewal letter at the same time. If your travel endorsement is valid, you should request for the visa renewal letter online through our Letter Request form.

If requested online, please allow 2 business days for visa renewal letter processing. Automatic Revalidation If you are traveling to Mexico, Canada, or the Caribbean Islands except Cuba and your visa stamp has expired, you may be able to use automatic revalidation to re-enter the U.

Returning to Rice University If the U. Port of Entry immigration officer stamps your passport with an entry stamp, it should include the following: Date and location of your arrival Visa type e.